2.7 General Ledger Accounts - Balance Sheet Accounts
(Last Modified on October 20, 2016)
General Ledger Accounts are used to identify balance sheet classifications, revenue classifications, or expenditure classifications. Balance Sheet accounts include Asset accounts, Liability accounts, and Net Assets and Reserves.
2.7.1 Asset Accounts (1)
(Last Modified on March 4, 2024)
Current Assets
11xxxx CASH, CASH EQUIVALENTS, & SHORT TERM INVESTMENTS
| Code | Description |
|---|---|
| 111000 | Cash on Hand Funds that are not deposited at the close of a financial period. This account is to be used when the volume of cash handled is large and time limitation prohibits making a deposit. It is normally assumed that all cash received is deposited on a day-to-day basis. See Account 112000 for Petty Cash. |
| 112000 | Petty Cash Definite funds established for small purchases, controlled and accounted for as imprest funds, the total composition of which must always equal the amount of the fund. The composition of a Petty Cash Fund usually includes cash, petty cash vouchers representing disbursements from the funds, and checks. Included also in this account would be the various change funds on campus; e.g., Bookstore, Dining Hall, Vending Machines, Change Machines, etc. 1120xx Institution Discretion |
| 118100 | Cash in Bank General Operations-Demand Deposits Funds deposited in bank(s) for checking purposes. 1181xx Institution Discretion |
| 118199 | Cash Clearing-Banner |
| 118200 | Control Account – Cash – Interfund Transfers (PSFIN) Funds deposited in bank(s) for interfund transfers for institutions using the GeorgiaFIRST model of PeopleSoft Financials. |
| 118500 | Cash In Bank Payroll – Demand Deposits Funds deposited in bank(s) for payroll operations. Payroll checks to employees are issued from this account. 1185xx Institution Discretion |
| 119100 | Cash In Bank – Time Deposits (Cash Equivalent) Includes cash in bank(s) placed in short-term interest bearing instruments or saving accounts. 1191xx Institution Discretion |
| 119200 | Cash In BOR Short Term Fund (Cash Equivalent) Funds placed in the interest-bearing 正版bbin平台下载 of Regents Short Term Investment Pool. |
| 119300 | Cash In Local Government Investment Pool (LGIP) (Cash Equivalent) Funds placed in the interest-bearing Local Government Investment Pool (State Investment Pool). 1193xx Institution Discretion |
| 119400 | Contracted Investment Pool (Cash Equivalent) Includes cash placed in the interest-bearing Contracted Investment Pool. 1194xx Institution Discretion |
| 119800 | Short Term Investments (90 Days – 13 Months) Includes cash invested for less than 13 months, including CDs. 1198xx Institution Discretion |
12xxxx RECEIVABLES
| Code | Description |
|---|---|
| 121000 | Student Accounts Receivables (SAR) Unpaid student fees, tuition, room and board charges, and other expenses on a deferred payment; i.e., vocational rehabilitation, etc. 121xxx Institution Discretion, except where standardized below |
| 121999 | Allowance for Doubtful Accounts – Student Accounts Specifically identified Student Accounts Receivable likely to become uncollectible. |
| 122000 | Receivables – Student Notes Unpaid student loans secured by promissory notes. 122xxx Institution Discretion, except where standardized below |
| 122997 | Loans Issued During CY for Cash Flow (Contra Acct) |
| 122998 | Loans Issued During CY for Cash Flow |
| 122999 | Allowance for Doubtful Accounts – Student Notes Specifically identified Student Notes Receivable likely to become uncollectible. |
| 123000 | Receivables – General Appropriation Allotments State appropriations due at the close of a reporting period. 1230xx Institution Discretion |
| 123999 | Allowance for Doubtful Accounts – Appropriations Specifically identified State Appropriations Receivable that are likely to become uncollectible. |
| 124000 | Receivables – Federal Funds Amounts due from federal agencies for earned portions of approved grants, contracts, or programs. 1240xx Institution Discretion |
| 124996 | Capital AR for Cash Flow |
| 124997 | Operating Federal AR for Cash Flow (Contra Acct) |
| 124998 | NonOperating Federal AR for Cash Flow |
| 124999 | Allowance for Doubtful Accounts – Grants and Contracts Federal Specifically identified Federal Funds Receivable likely to become uncollectible. |
| 125000 | Due From Other State Agencies Receivables due from other state agencies. |
| 125002 | AR-State Grants |
| 125004 | AR-Dual Appointment/Joint Employment |
| 125005 | AR-Insurance Premiums (USO Only) |
| 125006 | AR-Due from Regents System Office |
| 125007 | AR-Due from Institutions (USO Only) P3 Auxiliary Used to record accounts receivables from the institutions associated with the P3 Auxiliary Project. |
| 125008 | AR-Due from USO P3 Auxiliary Used to record refunds due to institutions associated with P3 Auxiliary Collection Services – Primarily Title IV Funding Adjustments |
| 125010 | AR-DOAS Insurance |
| 125020 | AR-GSFIC MRR Projects (Bond Funds) Used to record MRR funds received via Bond Funds. |
| 125100 | AR-Other State Agency |
| 125181 | AR-Georgia On My Line |
| 125600 | Due from GFSIC Receivables due from Georgia State Financing and Investment Commission. |
| 125700 | Due from GSFC Receivables due from the Georgia Student Finance Commission |
| 125999 | Allowance for Doubtful Accounts – Grants and Contracts, State and Other Specifically identified State Funds Receivable likely to become uncollectible. 125xxx Institution Discretion |
| 126000 | Due From Other Funds (Detail) Amounts of funds loaned temporarily to other fund groups; for example, General Funds loaned to Plant Funds group. 1260xx Institution Discretion |
| 126700 | Due From Other USG Institutions To record payables due from other institutions for collaborative ventures (Examples include GOML, eCORE, WebMBA, and eMajor.) Note: See account 218700 for funds due to other USG institutions. 1267xx Institution Discretion |
| 126800 | Due from Component Units, Current Funds due from one or more component units of the College or University. Current portion. Note: This does not include lease payments. 1268xx Institution Discretion |
| 126900 | Due from Component Units, Noncurrent Funds due from one or more component units of the College or University. Noncurrent portion. Note: This does not include lease payments. 1269xx Institution Discretion, except where standardized below |
| 126960 | Due From USO-Capital Liability Reserve Fund |
| 126970 | Due from Institutions – Capital Liability Reserve Fund Used to record cash draws from the capital reserve fund and may only be used in situations approved by the USO Office of Fiscal Affairs. |
| 127100 | Receivables-Other, Current Any other receivable not properly classified in the codes listed above. 1271xx Institution Discretion, except where standardized below |
| 127180 | Accounts Receivable – Other, Non-Current |
| 127199 | Allowance for Doubtful Accounts – Receivables Other Specifically identified Receivables – Other likely to become uncollectible. |
| 127200 | Receivables – Local Funds 1272xx Institution Discretion, except where standardized below |
| 127299 | Allowance for Doubtful Accounts – Local Funds Specifically identified Receivables – Local likely to become uncollectible. |
| 127300 | Receivables – Private Funds 1273xx Institution Discretion, except where standardized below |
| 127399 | Allowance for Doubtful Accounts – Private Funds Specifically identified Receivables – Private likely to become uncollectible. |
| 127400 | Lease Receivable - Current |
| 127450 | Sublease Receivable - Current |
| 127500 | Lease Receivable - Non-Current |
| 127550 | Sublease Receivable - Non-Current |
| 127600 | P3 or Service Concession Arrangement - Current |
| 127700 | P3 or Service Concession Arrangement - Non-Current |
| 128000 | Clearing Accounts An intermediate account used when: 1. Reimbursing the payroll bank account and recording payroll expense; or 2. Matching accounting transactions in the primary accounting system to transactions interfaced from another major software system, such as the student information system. The following accounts have been standardized in this area: |
| 128001 | AR Clearing – LOA Employee |
| 128002 | AR Clearing – COBRA |
| 128003 | AR Clearing – Banner Used to match transactions from the Banner Student System for amounts owed to the institution Note: For institutions using the GerogiaFIRST model of the PeopleSoft Financials software, Account 128003 is used for payments made through the Banner Student Information System to post these payments into the PeopleSoft AR module, and is populated by the Banner interface and the AR interface. This account should not have manual journal entries made to it. |
| 128004 | AR Clearing – Third Party |
| 128005 | Direct Bill Clearing |
| 128998 | AR Clearing – Banner Suspense |
| 129000 | Receivables in Subsidiary Ledger Use this account series for receivables in subsidiary ledgers, such as the PeopleSoft Financials Accounts Receivable module. The following accounts have been standardized in this area: 129xxx Institution Discretion, except where standardized below |
| 129110 | AR – NSF Checks |
| 129120 | AR – NSF Web Checks |
| 129210 | Direct Bill AR – Retiree |
| 129211 | AR Retirement Benefits |
| 129220 | Direct Bill AR – LOA |
| 129230 | Direct Bill AF – COBRA |
| 129240 | AR – Tax Sheltered Annuity |
| 129250 | AR – Continuing Education |
| 129260 | AR – TIAA |
| 129999 | Allowance for Doubtful Accounts – Subsidiary Ledger An estimated value of the Receivables in Subsidiary Ledger likely to become uncollectible. |
13xxxx PREPAID ITEMS
| Code | Description |
|---|---|
| 131000 | Prepaid Rents and/or Leases Amounts paid in advance on leases or rents of buildings. Use of this account is primarily for situations in Auxiliary Enterprises where it is desired to record the expense in the proper accounting period. 1310xx Institution Discretion |
| 132100 | Prepaid Expenses Amounts paid in advance for expenses. The expense should be recorded in the proper accounting period by debiting the proper expense account and crediting prepaid expenses. 1321xx Institution Discretion, except where standardized below |
| 132160 | Prepaid Travel Agent, Airfare, Hotel, Etc. – Employee |
| 132170 | Prepaid Travel Agent, Airfare, Hotel, Etc. – Non-Employee |
| 132200 | Prepaid Salaries 1322xx Institution Discretion |
| 132300 | Travel Advance – Employees Amounts advanced to employees to cover expenses on pre-approved authorizations to travel on institutional business. |
| 132310 | Travel Advance – Employee Clearing 1323xx Institution Discretion |
| 132400 | Travel Advance – Student Amounts advanced to students to cover expenses on pre-approved authorizations to travel on institutional business. Normally, these travel advances are paid from Student Activity or Athletic type funds. |
| 132410 | Travel Advance – Student Clearing 1324xx Institution Discretion |
| 132900 | Other Advances Includes other advances not covered elsewhere. |
| 132910 | Other Advances – Clearing 1329xx Institution Discretion |
| 133100 | Cash Advance – Control Includes pre-paid items related to cash advances. 1331xx Institution Discretion |
| 133200 | Prefunded Capital Assets Funds put on deposit with GSFIC to be used for capital building projects. 1332xx Institution Discretion |
| 133300 | Prepaid Renewal and Replacement To record prepayments for renewal and replacement. 1333xx Institution Discretion |
| 139000 | Other Pre-paids (Specify) Includes other pre-paids not covered elsewhere. |
| 139100 | P-Card Clearing Account Used in matching the payment to bank for purchasing card activity to the interface posting from the purchasing card detail. 1391xx Institution Discretion |
14xxxx INVENTORIES
| Code | Description |
|---|---|
| 141000 | Inventories Office supplies, fuel, building supplies, and other materials not yet charged as expense but carried in stock in general storerooms for future issue. This account is also to include pharmaceutical and dietary food as would be unique to a hospital and clinic operation. A physical count of stores should be taken as of June 30th, each year. This account should be adjusted so that it reflects actual dollar amount on hand, and may be adjusted as appropriate to balance with perpetual inventory systems. 1410xx Institution Discretion |
| 142000 | Merchandise For Resale: Merchandise purchased for resale in various units within Auxiliary Enterprises; e.g., food services, bookstores, vending machine operations, etc. A physical count of merchandise for resale should be taken as of June 30th, each year. This account should be adjusted so that it reflects actual dollar amount on hand, and may be adjusted as appropriate to balance with perpetual inventory systems. 142xxx Institution Discretion |
Non-Current Assets
15xxxx INVESTMENTS
| Code | Description |
|---|---|
| 151000 | Government Securities |
| 151100 | US Treasury Investments Cash invested in U.S. Treasury investments would be classified here. |
| 151200 | US Agency Investments – Explicitly Guaranteed Cash invested in explicitly-guaranteed U.S. Agency investments would be classified here. |
| 151300 | US Agency Investments – Implicitly Guaranteed Cash invested in implicitly-guaranteed U.S. Agency investments would be classified here. |
| 152000 | Common & Preferred Stock |
| 152100 | Common & Preferred Stock – Domestic The value of domestic common and preferred stock owned by the institution. 1521xx Institution Discretion |
| 152200 | Common & Preferred Stock – International The value of international common and preferred stock owned by the institution. 1522xx Institution Discretion |
| 152300 | Equity Mutual Fund – Domestic The value of domestic equity mutual funds owned by the institution. 1523xx Institution Discretion |
| 152400 | Equity Mutual Fund – International The value of international equity mutual funds owned by the institution. 1524xx Institution Discretion |
| 152500 | Foreign Investments |
| 153000 | Bonds 1530xx Institution Discretion |
| 153100 | Bonds – Corporate The value of bonds owned by the institution. |
| 153200 | Bonds – Municipal Obligation The value of municipal obligation bonds owned by the institution. |
| 153300 | Bonds – General Obligation The value of general obligation bonds owned by the institution. |
| 153400 | Bonds – Corporate Mortgage Backed The value of corporate mortgage-backed bonds owned by the institution. |
| 153500 | Mutual Bond Fund The value of mutual bond funds owned by the institution. |
| 154000 | Real Estate Mortgages The value of real estate mortgages owned by the institution. 1540xx Institution Discretion |
| 155000 | Real Estate The value of real estate owned by the institution. 1550xx Institution Discretion |
| 156000 | University System Buildings The value of University System buildings owned by the institution. 1560xx Institution Discretion |
| 157000 | Contracted Investment Pool-Non-Current The value of the institution’s share of the University System’s Contracted Investment Pool that is considered non-current. |
| 157100 | BOR Investment Pool – Legal Fund The value of the institution’s share of the Legal Fund of the BOR Investment Pool. |
| 157200 | BOR Investment Pool – Balanced Fund The value of the institution’s share of the Balanced Income Fund of the BOR Investment Pool. |
| 157300 | BOR Investment Pool – Total Return Fund The value of the institution’s share of the Total Return Fund of the BOR Investment Pool. |
| 157400 | BOR Investment Pool – Diversified Fund The value of the institution’s share of the Diversified Fund of the BOR Investment Pool. |
| 157500 | Georgia Extended Asset Pool The value of the institution’s share of the Georgia Extended Asset Pool. |
| 157900 | Other Investment Pool The value of the institution’s share of any other investment pool(s). 1579xx Institution Discretion |
| 158000 | Non-Current – Assets 1580xx Institution Discretion |
| 158100 | Non-Current – Cash Cash that is externally restricted and cannot be used to pay current liabilities. |
| 158200 | Non-Current – Short-Term Investments Cash that is externally restricted and classified as a short-term investment. |
| 158300 | Non-Current – Investments (Externally Restricted) |
| 159000 | Other Investments Includes the value of all other investments not recorded elsewhere. 159xxx Institution Discretion |
16xxxx INVESTMENT IN PLANT*
* Note: For institutions using the GeorgiaFIRST model of the PeopleSoft Financials software, these account codes (all 16xxxx codes) are only used in the CAPITAL ledger.
| Code | Description |
|---|---|
| 161000 | Land & Land Improvements Includes actual contract price of land purchased and costs incidental to acquisition, preparation, and improvement for use; i.e., appraisal fees, title fees, surveys, razing dilapidated structures, etc. Land is the surface or crust of the earth, which can be used to support structures, and may be used to grow crops, grass, shrubs, and trees. Land is characterized as having an unlimited life (indefinite). Land improvements consist of betterments, site preparation, and site improvements (other than buildings) that ready land for its intended use. The costs associated with improvements to land are added to the cost of the land. |
| 161100 | Leased Land & Land Improvements Includes Land and Land Improvements otherwise meeting the description of 161xxx, but obtained through capital lease instead of direct purchase. A land lease is a capital lease if the lease transfers ownership to the lessee by the end of the lease term, or meets other qualifying conditions. |
| 162000 | Buildings & Building Improvements Includes initial costs of buildings plus major additions and renovations. A building is a structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be transportable or moveable. Building Improvements are capital events that materially extend the useful life of a building or increase the value of a building, or both. Care should be taken to exclude any costs that by definition are to be included in operation and maintenance of physical plant. |
| 162100 | Leased Buildings and Building Improvements Includes Buildings and Building Improvements otherwise meeting the description of 162xxx, but obtained through capital lease instead of direct purchase. A building lease is a capital lease if the lease transfers ownership to the lessee by the end of the lease term, or meets other qualifying conditions. |
| 162190 | Accumulated Depreciation - Leased Buildings & Bldg Improvements |
| 162900 | Accumulated Depreciation - Buildings & Building Improvements Includes the total amount of depreciation expense charged to Buildings & Building Improvements. |
| 163000 | Facilities and Other Improvements Includes assets (other than general use buildings) built, installed or established to enhance the quality or facilitate the use of land for a particular purpose. Other Improvements are depreciable improvements made to a facility or to land that should be capitalized as a betterment if the improvement is at the capitalization threshold, or the expenditure increases the life or value of the asset by 25% of the original cost or life period. |
| 163100 | Leased Facilities and Other Improvements Includes Facilities and Other Improvements otherwise meeting the description of 163xxx, but obtained through capital lease instead of direct purchase. A Facilities/Other Improvement lease is a capital lease if the lease transfers ownership to the lessee by the end of the lease term, or meets other qualifying conditions. |
| 163190 | Accumulated Depreciation - Leased Facilities & Other Improvements |
| 163900 | Accumulated Depreciation - Facilities and Other Improvements Includes the total amount of depreciation expense charged to Facilities and other Improvements. |
| 164000 | Library Collections Includes all costs of books, journals, periodicals, microfilm, micro cards, audio/visual media, computer-based information, manuscripts, maps, documents, catalog cards, and similar items that provide information essential to the learning process or which enhance the quality of academic, professional or research libraries. This account should not include Subscription Based IT Arrangements (SBITA’s), which should be recorded in account number 168420 SBITA - Library Collections. |
| 164010 | Library Collections – General Acquisitions |
| 164020 | Library Collections – Donated Includes donated books, journals, periodicals, microfilm, micro cards, audio/visual media, computer-based information, manuscripts, maps, documents, catalog cards, and similar items that provide information essential to the learning process or which enhance the quality of academic, professional or research libraries. |
| 164900 | Accumulated Depreciation – Library Collections Includes the total amount of depreciation expense for Library Collections that do not meet the definition of a Subscription Based IT Arrangement (SBITA’s). |
| 165000 | Equipment Fixed or movable tangible assets to be used for operations, the benefits of which extend beyond one year from date of acquisition and rendered into service. Note: Only equipment having a value of $5,000 or greater shall be capitalized. Equipment having a value of $3,000 to $4,999 shall be expensed, but not capitalized, and tracked in an inventory system. |
| 165100 | Leased Equipment Includes equipment otherwise meeting the description of 165xxx, but obtained through capital lease instead of direct purchase. An equipment lease is a capital lease if the lease transfers ownership to the lessee by the end of the lease term, or meets other qualifying conditions. |
| 165190 | Accumulated Depreciation – Leased Equipment |
| 165900 | Accumulated Depreciation – Equipment Includes the total amount of depreciation expense charged to Equipment. |
| 167000 | Infrastructure Long-lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Infrastructure assets are often linear and continuous in nature. |
| 167100 | Leased Infrastructure |
| 167190 | Accumulated Depreciation – Leased Infrastructure |
| 167900 | Accumulated Depreciation – Infrastructure Includes the total amount of depreciation expense charged to Infrastructure. |
| 168000 | Capitalized Collections – Non-Depreciable |
| 168100 | Capitalized Collections – Depreciable Collections or individual items, such as works of art and historical treasures, of significance owned by an institution that are not held for financial gain, but rather for public exhibition, education, or research in furtherance of public service. |
| 168200 | Intangible Assets Software or intellectual property assets that does not have a physical presence. This account does not include intangible right to use assets such as Subscription Based IT Arrangements (SBITA’s) and Leases. |
| 168210 | Purchased & Developed Software To record software acquired and/or internally developed or modified for an institution’s internal needs that meets the threshold for capitalization as an intangible asset. This account should not be used for Subscription Based IT Arrangements (SBITA’s). Refer to?Section 7.10 Intangible Assets?in this manual for further information. |
| 168215 | Financed Purchased Software |
| 168220 | Water, Timber, & Mineral Rights and Easements Includes intangible assets related to water rights, timber rights, mineral rights and easements. |
| 168230 | Patents, Trademarks and Copyrights Includes intangible assets related to patents, trademarks and copyrights |
| 168300 | Leased Intangibles To record an intangible right to use asset in the CAPITAL LEDGER for leases that convey the right to use another entity’s nonfinancial asset (the underlying asset) as specified in a contract for a period of time in an exchange or exchange-like transaction. Please see the accounts listed below for specific intangible right to use assets. For additional information, please see Section 7.11 Leased Assets in the USG Business Procedures Manual. |
| 168309 | Accum Depr - Leased Intangibles To record the amortization of leases for intangible right to use assets in the CAPITAL LEDGER. Please see the accounts listed below for specific intangible right to use assets. For additional information, please see Section 7.11 Leased Assets in the USG Business Procedures Manual. |
| 168310 | Leased Land & Land Improvements To record an intangible right to use asset in the CAPITAL LEDGER for leased land and land improvements. |
| 168319 | Accumulated Depreciation-Leased Land and Land Improvements To record the amortization of intangible right to use leases for leased land and land improvements in the CAPITAL LEDGER. |
| 168320 | Leased Buildings and Building Improvements To record an intangible right to use asset in the CAPITAL LEDGER for leased buildings and building improvements. |
| 168329 | Accum Depr - Leased Buildings and Building Improvements To record the amortization of intangible right to use leases for leased buildings and building improvements in the CAPITAL LEDGER. |
| 168330 | Leased Facilities and Other Improvements To record an intangible right to use asset in the CAPITAL LEDGER for leased facilities and other improvements. |
| 168339 | Accum Depr - Leased Facilities and Other Improvements To record the amortization of intangible right to use leases for leased facilities and other improvements in the CAPITAL LEDGER. |
| 168340 | Leased Equipment To record an intangible right to use asset in the CAPITAL LEDGER for leased equipment. |
| 168349 | Accum Depr - Leased Equipment To record the amortization of intangible right to use leases for leased equipment in the CAPITAL LEDGER. |
| 168350 | Leased Infrastructure To record an intangible right to use asset in the CAPITAL LEDGER for leased infrastructure. |
| 168359 | Accum Depr - Leased Infrastructure To record the amortization of intangible right to use leases for leased infrastructure in the CAPITAL LEDGER. |
| 168390 | Leases in Progress To record costs incurred prior to the commencement date of intangible right to use leases, including all ancillary charges necessary to place the leased assets into service, that are in progress at year-end. This account should not be used for financed/purchased leases. |
| 168400 | Intangible Rights of Use in Progress To record costs incurred prior to the commencement date, including all ancillary charges necessary to place the intangible right-to-use assets into service, that are in progress at year-end. This account should not be used for Financed/Purchased Software nor Financed/Purchased Leases. |
| 168410 | SBITA - Software To record Subscription Based IT Arrangements (SBITA’s) that meet the threshold for capitalization other than SBITA’s for Library Collections, which should be recorded in account number 168420 SBITA - Library Collections. Refer to?Section 7.10 Intangible Assets?in this manual for further information. |
| 168419 | SBITA Accumulated Depreciation - Software To record accumulated amortization for capitalized Subscription Based IT Arrangements (SBITA’s) other than accumulated amortization for Library Collection SBITA’s, which should be recorded in 168429 SBITA Accumulated Amortization - Library Collections. Refer to?Section 7.10 Intangible Assets?in this manual for further information. |
| 168420 | SBITA - Library Collections To record Subscription Based IT Arrangements (SBITA’s) for Library Collections that meet the threshold for capitalization. Refer to?Section 7.10 Intangible Assets in this manual for further information. |
| 168429 | SBITA Accumulated Depreciation - Library Collections To record accumulated amortization for capitalized Subscription Based IT Arrangements (SBITA’s) for Library Collections. Refer to?Section 7.10 Intangible Assets?in this manual for further information. |
| 168490 | SBITA’s in Progress To record costs incurred prior to the commencement date of Subscription Based IT Arrangements (SBITA’s), including all ancillary charges necessary to place the SBITA into service, that are in progress at year-end. This account should not be used for financed/purchased software. |
| 168900 | Accumulated Depreciation – Capitalized Collections Includes the total amount of depreciation expense charged to Capitalized Collections. |
| 168910 | Accumulated Depreciation – Purchased Software To record accumulated depreciation for capitalized purchased and developed software recorded in account number 168210 Purchased & Developed Software. |
| 168915 | Accumulated Depreciation – Financed Software Accumulated depreciation related to financed software. |
| 168920 | Accumulated Depreciation – Water, Timber & Mineral Rights and Easements Accumulated depreciation related to capitalized water rights, timber rights, mineral rights and easements. |
| 168930 | Accumulated Depreciation – Patents, Trademarks and Copyrights Accumulated depreciation related to capitalized patents, trademarks and copyrights. |
| 169000 | Construction Work In Progress The economic construction activity status of buildings and other structures, infrastructure, additions, alterations, reconstruction, installation, and maintenance and repairs that are substantially incomplete. |
| 169900 | Software Development in Progress - Purchased/Financed Purchase To record costs incurred after the planning and designing phase for internal-use software that is not complete at year-end. This account should not be used for Subscription Based IT Arrangements (SBITA’s). |
17xxxx DEFERRED OUTFLOWS OF RESOURCES
| Code | Description |
|---|---|
| 170000 | Deferred Outflows of Resources Used to account for consumption of assets applicable to a future period. Examples would be Service Concession agreements and grants paid in advance of meeting grant time requirements, when all other eligibility requirements have been met. |
| 170100 | Deferred Outflows of Resources – Debt Refunding This is associated with the implementation of GASB 65. In current refunding and advanced refundings that result in defeasance of debt, the difference between the reacquisition price and the net carrying amount of the old debt should be reported as deferred outflows of resources or inflow of resources and recognized as a component of interest expense over the life of the debt. |
| 170200 | Deferred Outflows of Resources – Defined Benefit Pension Plan |
| 170500 | Deferred Outflows of Resources – Other Post Employment Benefits (OPEB) |
| 170900 | Deferred Outflows of Resources – Other |
2.7.2 Liability Accounts (2)
(Last Modified on July 19, 2023)
Current Liabilities
21xxxx LIABILITIES - GENERAL
| Code | Description |
|---|---|
| 211000 | Accounts Payable (AP Module Only) Includes all unpaid obligations as evidenced by purchase orders, contracts, and confirmations for materials and services. |
| 211400 | Accounts Payable – General 2114xx Institution Discretion |
| 211450 | Accounts Payable – Capital Asset Purchases |
| 211499 | Interest Payable – Capital Leases Interest that has accrued for the current reporting period but has not yet been paid. |
| 211500 | Accounts Payable – (Expense Module Only) Includes all unpaid obligations as evidenced by expense reports and travel authorizations*. *Note: This account is for institutions using the Travel & Expenses module in the GeorgiaFIRST model of the PeopleSoft Financials software. |
| 211600 | Accounts Payable – P Card Only 2116xx Institution Discretion |
| 211800 | Accounts Payable – AR Refunds |
| 211900 | Construction Contracts Payable/Construction Retainage Payable The amount of Construction Contracts Payable and Construction Retainage Payable at the end of the fiscal year. This account will be utilized for GAAP ledger entries at the end of the fiscal year. |
| 211950 | Construction Retainage Payable – NonCapital |
| 211960 | Construction Contracts Payable – NonCapital |
| 211970 | Construction Retainage Payable – Capital |
| 211980 | Construction Contracts Payable – Capital |
| 211999 | Accounts Payable – RSA/Error Includes all funds from rounding suspense accounts/errors. |
| 212100 | Accrued Expenses – Personal Services Includes any amounts accrued as of the end of a fiscal period for personal services. It is appropriate to accrue Personal Services on any fraction of a payroll transpiring on and prior to June 30th. |
| 212200 | Accrued Expenses – Non Personal Services Includes any amounts accrued as of the end of a fiscal period for non personal services. 2122xx Institution Discretion |
| 213100 | Payroll Deduction – Dependent Spending Account |
| 213200 | Payroll Deduction – Medical Spending Account |
| 214000 | Deposits Includes receipts for various purposes which institutions may be required to repay in whole or in part. They include deposits for breakage, room rental contracts, keys, library books, and reservations for admission to the institution or to the resident halls. 214xxx Institution Discretion |
| 215000 | Sales Tax Payable Sales Tax collected and not yet forwarded to the State Department of Revenue. 215xxx Institution Discretion |
| 216000 | Advances – Tuition And Fees Payments made to the institution in advance for tuition and fees of a subsequent period. Note: Use Account range 217XXX for advances related to residence halls, dining halls, continuing education, and other non-credited course related fees. 216xxx Institution Discretion |
| 217000 | Advances – Other Includes payments made to the institution in advance for services to be rendered in a subsequent period. Examples are amounts collected in advance for residence halls, dining halls, continuing education and other non-credited course related fees. (Example: Nursing test fees.) Note: Use Account range 216XXX for advance payment of tuition and fees. 217xxx Institution Discretion, except where standardized below |
| 217800 | Advances – Research, Non-Operating |
| 217900 | Advances – Research, Operating |
| 218000 | Due To Other Funds (Detail) Includes amounts that have been borrowed temporarily from other fund groups and will be repaid. Note: See Account 126xxx for funds due from other funds. |
| 218100 | Due To USO – Capital Liability Reserve Fund, Current Used to record cash draws from the capital liability reserve fund and may only be used in situations approved by the USO Office of Fiscal Affairs. |
| 218101 | Due To USO – Capital Liability Reserve Fund, Non-Current |
| 218200 | Due to Institutions (USO ONLY) – Primarily Title IV Funding Adjustments Used to record refunds due to the institutions associated with P3 Auxiliary Project Collection Services – Primarily Title IV Funding Adjustments. |
| 218500 | Due to Institutions (USO ONLY) – P3 Auxiliary Project Used to record payments due to the institutions associated with the P3 Auxiliary Project |
| 218700 | Due to Other USG Institutions To record payables due to other institutions for collaborative ventures (i.e. GOML, eCore, WebMBA, eMajor, etc.) Note: See account 126700 for funds due from other USG institutions. 2187xx Institution Discretion |
| 218800 | Due to Component Units, Current Funds due to one or more component units of the College or University. Current portion. Note: This does not include lease payments. 2188xx Institution Discretion |
| 218900 | Due to Component Units, Non-current Funds due to one or more component units of the College or University. Non-current portion. Note: This does not include lease payments. 2190xx Institution Discretion |
| 219100 | Other Liabilities (Detail) Includes any items not recorded above. |
| 219101 | Pollution Remediation, Current |
| 219102 | Pollution Remediation, Non-Current |
| 219103 | Claims and Judgements, Current |
| 219104 | Claims and Judgements, Non-Current |
| 219105 | Other Liabilities, Non-Current |
| 219110 | Campus Card Clearing |
| 219111 | Financial Aid Book Vouchers 2191xx Institution Discretion |
| 219300 | SBITA Obligation Capital, Current To record the current portion of the liability for Subscription Based IT Arrangements (SBITA’s) that meet the threshold for capitalization. Refer to?Section 7.10 Intangible Assets?in this manual for further information. |
| 219400 | Lease Purchase Obligations, Current Includes unpaid obligations on Lease Purchase contracts – Current Portion. 2194xx Institution Discretion, except where standardized below |
| 219490 | Lease Purchase Obligations – Noncapital Asset, Current |
| 219500 | Notes and Loans Payable, Current Liability for notes and loans incurred by the College or University. Current Portion. Note: Limited use. Discuss with USO before using. 2195xx Institution Discretion, except where standardized below |
| 219590 | Notes and Loans Payable – Noncapital Asset, Current |
| 219600 | Liabilities Under Split Interest Agreements, Current |
| 219700 | Asset Retirement Obligation (ARO) - Liability, Current To record the current portion of a legally enforceable liability associated with the retirement of a tangible capital asset. |
| 219800 | Other Liabilities – Banner Clearing Used for matching accounting transactions in the primary accounting system to transactions interfaced from the Banner Student Information System. |
| 219801 | Unapplied Cash |
| 219802 | Unapplied Financial Aid |
| 219803 | Banner Clearing – Financial Aid |
| 219804 | Banner Clearing – eRefunds |
| 219805 | AP Clearing-Banner Webcheck Clearing account for Banner webcheck payments |
| 219820 | AP Clearing-Banner Clearing account for Banner refund check processes in PeopleSoft Accounts Payable |
| 219840 | Contract Clearing-Banner Clearing account for Banner third party contract payments |
| 219850 | Student Financial Aid Payables Refunds returned from the third party vendor that are due to the students. |
| 219851 | Student Refunds Refunds are posted to this account when processed, then cleared once the money is disbursed. |
| 219895 | Unapplied Waivers Clearing Account B used on all waiver detail codes in Banner. Undistributed exemptions. 2198xx Institution Discretion |
| 219900 | Other Liabilities – Miscellaneous Clearing Used for matching accounting transactions in the primary accounting system to transactions interfaced for other major software systems. 2199xx Institution Discretion |
22xxxx LIABILTIES – PAYROLL
| Code | Description |
|---|---|
| 221100 | Payroll Deduction – FICA Deductions from Employees for FICA taxes. |
| 221500 | Payroll Deduction – FICA/Medicare Deductions from employees for FICA/Medicare taxes. |
| 222100 | Payroll Deduction – Fed Income Taxes Deductions from employees for federal income taxes. |
| 222500 | Payroll Deduction – Advanced Income Credit Payments to employees via payroll for the Advanced Income Credit (a reverse deduction). |
| 223001 | Payroll Deduction – State Taxes Deductions from employees for state income taxes. |
| 223002 | Pay Dedc-Other State Taxes - AL |
| 223003 | Pay Dedc-Other State Taxes - AK |
| 223004 | Pay Dedc-Other State Taxes - AR |
| 223005 | Pay Dedc-Other State Taxes - AZ |
| 223006 | Pay Dedc-Other State Taxes - CA |
| 223007 | Pay Dedc-Other State Taxes - CO |
| 223008 | Pay Dedc-Other State Taxes - CT |
| 223009 | Pay Dedc-Other State Taxes - DE |
| 223010 | Pay Dedc-Other State Taxes - FL |
| 223011 | Pay Dedc-Other State Taxes - HI |
| 223012 | Pay Dedc-Other State Taxes - ID |
| 223013 | Pay Dedc-Other State Taxes - IL |
| 223014 | Pay Dedc-Other State Taxes - IN |
| 223015 | Pay Dedc-Other State Taxes - IA |
| 223016 | Pay Dedc-Other State Taxes - KS |
| 223017 | Pay Dedc-Other State Taxes - KY |
| 223018 | Pay Dedc-Other State Taxes - LA |
| 223019 | Pay Dedc-Other State Taxes - ME |
| 223020 | Pay Dedc-Other State Taxes - MD |
| 223021 | Pay Dedc-Other State Taxes - MA |
| 223022 | Pay Dedc-Other State Taxes - MI |
| 223023 | Pay Dedc-Other State Taxes - MN |
| 223024 | Pay Dedc-Other State Taxes - MS |
| 223025 | Pay Dedc-Other State Taxes - MO |
| 223026 | Pay Dedc-Other State Taxes - MT |
| 223027 | Pay Dedc-Other State Taxes - NE |
| 223028 | Pay Dedc-Other State Taxes - NV |
| 223029 | Pay Dedc-Other State Taxes - NH |
| 223030 | Pay Dedc-Other State Taxes - NJ |
| 223031 | Pay Dedc-Other State Taxes - NM |
| 223032 | Pay Dedc-Other State Taxes - NY |
| 223033 | Pay Dedc-Other State Taxes - NC |
| 223034 | Pay Dedc-Other State Taxes - ND |
| 223035 | Pay Dedc-Other State Taxes - OH |
| 223036 | Pay Dedc-Other State Taxes - OK |
| 223037 | Pay Dedc-Other State Taxes - OR |
| 223038 | Pay Dedc-Other State Taxes - PA |
| 223039 | Pay Dedc-Other State Taxes - RI |
| 223040 | Pay Dedc-Other State Taxes - SC |
| 223041 | Pay Dedc-Other State Taxes - SD |
| 223042 | Pay Dedc-Other State Taxes - TN |
| 223043 | Pay Dedc-Other State Taxes - TX |
| 223044 | Pay Dedc-Other State Taxes - UT |
| 223045 | Pay Dedc-Other State Taxes - VT |
| 223046 | Pay Dedc-Other State Taxes - VA |
| 223047 | Pay Dedc-Other State Taxes - WA |
| 223048 | Pay Dedc-Other State Taxes - WV |
| 223049 | Pay Dedc-Other State Taxes - WI |
| 223050 | Pay Dedc-Other State Taxes - WY |
| 223051 | Pay Dedc-Other State Taxes - DC |
| 223052 | Pay Dedc-Other State Taxes - Puerto Rico |
| 223100 | Payroll Deduction – Other City/Local Taxes Deductions from employees for other city/local taxes. |
| 224000 | Retirement Deductions Deductions from employees for contributions to retirement plans. |
| 224031 | Payroll Deduction – TIAA ORP |
| 224051 | Payroll Deduction – Fidelity ORP |
| 224071 | Payroll Deduction – VALIC ORP |
| 224711 | Payroll Deduction – Teachers Retirement System Deductions from employees for contributions to the Teachers Retirement System (TRS). |
| 224720 | Payroll Deduction – ORP Limited Deductions from employees for contributions to the Optional Retirement Plan (ORP) – Limited. |
| 224721 | Payroll Deduction – Optional Retirement Plan Deductions from employees for contributions to the Optional Retirement Plan (ORP). |
| 224741 | Payroll Deduction – Employee Retirement System Deductions from employees for contributions to the Employee Retirement System (ERS). |
| 224751 | Payroll Deduction – GA Defined Contribution Plan Deductions from employees for contributions to the Georgia Defined Contribution Plan. |
| 225000 | Tax Sheltered Annuity Deductions Deductions from employees for contributions to Tax Sheltered Annuity (TSA) plans. |
| 225050 | GaBreeze ERS |
| 225601 | Payroll Deduction – 403(b) – VALIC Deductions from employees for contributions to the VALIC 403(b) plan. |
| 225602 | Payroll Deduction – 403(b) – Fidelity Deductions from employees for contributions to the Fidelity Investments 403(b) plan. |
| 225603 | Payroll Deduction – 403(b) – TIAA CREF Deductions from employees for contributions to the TIAA CREF 403(b) plan. |
| 225604 | Payroll Deduction – 403(b) – American Century Deductions from employees for contributions to the American Century 403(b) plan. |
| 225605 | Payroll Deduction – 403(b) – American Express Deductions from employees for contributions to the American Express 403(b) plan. |
| 225606 | Payroll Deduction – 403(b) – Northern Life Deductions from employees for contributions to the Northern Life 403(b) plan. |
| 225607 | Payroll Deduction – 403(b) – Equitable A Deductions from employees for contributions to the Equitable A 403(b) plan. |
| 225608 | Payroll Deduction – 403(b) – Lincoln Deductions from employees for contributions to the Lincoln 403(b) plan. |
| 225609 | Payroll Deduction – 403(b) – First Investors Deductions from employees for contributions to the First Investors 403(b) plan. |
| 225610 | Payroll Deduction – 403(b) – PeachState Reserves Deductions from employees for contributions to the Peach State Reserves 403(b) plan. |
| 225611 | Payroll Deduction – 403(b) – NW Life Deductions from employees for contributions to the Northwestern Life 403(b) plan. |
| 225612 | Payroll Deduction – 403(b) – Waddell Deductions from employees for contributions to the Waddell 403(b) plan. |
| 225613 | Payroll Deduction – 403(b) – Mass Mutual Deductions from employees for contributions to the Massachusetts Mutual 403(b) plan. |
| 225614 | Payroll Deduction – 403(b) – GA Employee Defined Compensation Deductions from employees for contributions to the Georgia Employee Defined Compensation 403(b) plan. |
| 225615 | Payroll Deduction – 403(b) – Am Fund Deductions from employees for contributions to the American Fund 403(b) plan. |
| 225616 | Payroll Deduction – 403(b) – Am General Deductions from employees for contributions to the American General 403(b) plan. |
| 225617 | Payroll Deduction – 403(b) – Horace Mann Deductions from employees for contributions to the Horace Mann 403(b) plan. |
| 225618 | Payroll Deduction – 403(b) – New England Deductions from employees for contributions to the New England 403(b) plan. |
| 225619 | Payroll Deduction – 403(b) – NY Life Deductions from employees for contributions to the New York Life 403(b) plan. |
| 225620 | Payroll Deduction – 403(b) – Primerica Deductions from employees for contributions to the Primerica 403(b) plan. |
| 225621 | Payroll Deduction – 403(b) – Profess Deductions from employees for contributions to the Profess 403(b) plan. |
| 225622 | Payroll Deduction – 403(b) – Reliastar Deductions from employees for contributions to the Reliastar 403(b) plan. |
| 225623 | Payroll Deduction – 403(b) – Smith Barney Deductions from employees for contributions to the Smith Barney 403(b) plan. |
| 225624 | Payroll Deduction – 403(b) – Unum Deductions from employees for contributions to the Unum 403(b) plan. |
| 225625 | Payroll Deduction – 403(b) – USAA Deductions from employees for contributions to the USAA 403(b) plan. |
| 225626 | Payroll Deduction – 403(b) – Vanguard Deductions from employees for contributions to the Vanguard 403(b) plan. |
| 225627 | Payroll Deduction – 403(b) – VanKampen Deductions from employees for contributions to the VanKampen 403(b) plan. |
| 225628 | Payroll Deduction – 403(b) – TIAA SRA Deductions from employees for contributions to the TIAA SRA 403(b) plan. |
| 225629 | Payroll Deduction – 403(b) – Janus Deductions from employees for contributions to the Janus 403(b) plan. |
| 225630 | Payroll Deduction – 403(b) – Nationwide Deductions from employees for contributions to the Nationwide 403(b) plan. |
| 225631 | Payroll Deduction – 403(b) – AIG Deductions from employees for contributions to the AIG 403(b) plan. |
| 225632 | Payroll Deduction – 403(b) – ING Deductions from employees for contributions to the ING 403(b) plan. |
| 225650 | Payroll Deduction – 403(b) Deductions from employees for contributions to a 403(b) plan. |
| 225651 | Payroll Deduction – Roth 403(b) Deductions from employees for contributions to a Roth 403(b) plan. |
| 225701 | Payroll Deduction – 457 – VALIC Deductions from employees for contributions to the VALIC 457 plan. |
| 225702 | Payroll Deduction – 457 – Fidelity Deductions from employees for contributions to the Fidelity Investments 457 plan. |
| 225703 | Payroll Deduction – 457 – TIAA CREF Deductions from employees for contributions to the TIAA CREF 457 plan. |
| 225704 | Payroll Deduction – 457 – American Century Deductions from employees for contributions to the American Century 457 plan. |
| 225705 | Payroll Deduction – 457 – American Express Deductions from employees for contributions to the American Express 457 plan. |
| 225706 | Payroll Deduction – 457 – Northern Life Deductions from employees for contributions to the Northern Life 457 plan. |
| 225707 | Payroll Deduction – 457 – Equitable A Deductions from employees for contributions to the Equitable A 457 plan. |
| 225708 | Payroll Deduction – 457 – Lincoln Deductions from employees for contributions to the Lincoln 457 plan. |
| 225709 | Payroll Deduction – 457 – First Investors Deductions from employees for contributions to the First Investors 457 plan. |
| 225710 | Payroll Deduction – 457 – Peachstate Reserves Deductions from employees for contributions to the Peachstate Reserves 457 plan. |
| 225711 | Payroll Deduction – 457 – NW Life Deductions from employees for contributions to the Northwestern Life 457 plan. |
| 225712 | Payroll Deduction – 457 – Waddell Deductions from employees for contributions to the Waddell 457 plan. |
| 225713 | Payroll Deduction – 457 – Mass Mutual Deductions from employees for contributions to the Massachusetts Mutual 457 plan. |
| 225714 | Payroll Deduction – 457 – GA Employee Defined Compensation Deductions from employees for contributions to the Georgia Employee Defined Compensation 457 plan. |
| 225715 | Payroll Deduction – 457 – Am Fund Deductions from employees for contributions to the American Fund 457 plan. |
| 225716 | Payroll Deduction – 457 – Am General Deductions from employees for contributions to the American General 457 plan. |
| 225717 | Payroll Deduction – 457 – Horace Mann Deductions from employees for contributions to the Horace Mann 457 plan. |
| 225718 | Payroll Deduction – 457 – New England Deductions from employees for contributions to the New England 457 plan. |
| 225719 | Payroll Deduction – 457 – NY Life Deductions from employees for contributions to the New York Life 457 plan. |
| 225720 | Payroll Deduction – 457 – Primerica Deductions from employees for contributions to the Primerica 457 plan. |
| 225721 | Payroll Deduction – 457 – Profess Deductions from employees for contributions to the Profess 457 plan. |
| 225722 | Payroll Deduction – 457 – Reliastar Deductions from employees for contributions to the Reliastar 457 plan. |
| 225723 | Payroll Deduction – 457 – Smith Barney Deductions from employees for contributions to the Smith Barney 457 plan. |
| 225724 | Payroll Deduction – 457 – Unum Deductions from employees for contributions to the Unum 457 plan. |
| 225725 | Payroll Deduction – 457 – USAA Deductions from employees for contributions to the USAA 457 plan. |
| 225726 | Payroll Deduction – 457 – Vanguard Deductions from employees for contributions to the Vanguard 457 plan. |
| 225727 | Payroll Deduction – 457 – VanKampen Deductions from employees for contributions to the VanKampen 457 plan. |
| 225728 | Payroll Deduction – 457 – TIAA SRA Deductions from employees for contributions to the TIAA 457 plan. |
| 225729 | Payroll Deduction – 457 – Janus Deductions from employees for contributions to the Janus 457 plan. |
| 225730 | Payroll Deduction – 457 – Nationwide Deductions from employees for contributions to the Nationwide 457 plan. |
| 225731 | Payroll Deduction – 457 – AIG Deductions from employees for contributions to the AIG 457 plan. |
| 225732 | Payroll Deduction – 457 – ING Deductions from employees for contributions to the ING 457 plan. |
| 225750 | Payroll Deduction – 457 Deductions from employees for contributions to a 457 plan. |
| 225751 | Payroll Deduction – Roth 457 Deductions from employees for contributions to a Roth 457 plan. |
| 225903 | Payroll Deduction – Higher Ed Savings Plan |
| 226000 | Insurance Deductions Deductions from employees for payments for insurance programs. |
| 226070 | Payroll Deduction – Accident Insurance – INA |
| 226220 | Payroll Deduction – AFLAC |
| 226301 | Payroll Deduction – Reliance AD Insurance |
| 226901 | Payroll Deduction – Blue Choice HMO Deductions from employees for payments to the Blue Choice HMO program. |
| 226903 | Payroll Deduction – BCBS PPO Deductions from employees for payments to the BCBS PPO program. |
| 226905 | Payroll Deduction – Regents High Deductible Deductions from employees for payments to the 正版bbin平台下载 of Regents High Deductible program. |
| 226906 | Payroll Deduction – Kaiser HMO Deductions from employees for payments to the Kaiser HMO program. |
| 226908 | Payroll Deduction – Regents High Deductible – Self-Funded Deductions from employees for payments to the 正版bbin平台下载 of Regents Self-Funded High Deduction program. |
| 226909 | Payroll Deduction – Regents Indemnity Deductions from employees for payments to the 正版bbin平台下载 of Regents Indemnity program. |
| 226910 | Payroll Deduction – Regents Blue Cross HMO – Self-Funded Deductions from employees for payments to the Blue Cross Self-Funded HMO program. |
| 226911 | Payroll Deduction – Tobacco Surcharge |
| 226913 | Payroll Deduction – Spousal Surcharge |
| 226915 | Payroll Deduction – Health Savings Account Deductions from employees for payments to the Health Savings Accounts (HAS). |
| 226940 | Payroll Deduction – BCBS GRA Option |
| 226951 | Payroll Deduction – Basic Life – Regents Deductions from employees for payments to the 正版bbin平台下载 of Regents Basic Life Insurance program. |
| 226952 | Payroll Deduction – Dependent Life – Regents Deductions from employees for payments to the 正版bbin平台下载 of Regents Dependent Life Insurance program. |
| 226953 | Payroll Deduction – Supplemental Life ADD – Regents Deductions from employees for payments to the 正版bbin平台下载 of Regents Supplemental Life and AD&D Insurance program. |
| 226961 | Payroll Deduction – Dental – Regents Deductions from employees for payments to the 正版bbin平台下载 of Regents Dental Insurance program. |
| 226962 | Payroll Deduction – Dental – Institution Deductions from employees for payments for institution specific dental insurance plans. |
| 226965 | Payroll Deduction – Cancer – Institution Deductions from employees for payments for institution specific cancer insurance plans. |
| 226972 | Payroll Deduction – Dental – Delta Deductions from employees for payments to the Delta Dental Insurance program. |
| 226974 | Payroll Deduction – Long-Term Disability Deductions from employees for payments to the Long-Term Disability Insurance program. |
| 226975 | Payroll Deduction – Long Term Care Deductions from employees for payments to the Long Term Care program. |
| 226977 | Payroll Deduction – Short-Term Disability Deductions from employees for payments to the Short-Term Disability Insurance program. |
| 226978 | Payroll Deduction – Group Vision Deductions from employees for payments to the Group Vision Insurance program. |
| 226981 | Payroll Deduction – Prepaid Legal Services Deductions from employees for payments to the Prepaid Legal Services program. |
| 226985 | Payroll Deduction – Identity Theft |
| 227000 | Garnishments Deductions from Employees as mandated by federal or state authorities. |
| 227100 | Payroll Deduction – IRS Tax Levy |
| 227501 | Payroll Deduction – Garnishments Deductions from employees for garnishment payments. |
| 228000 | Other Payroll Deductions Deductions from Employees not specified above. |
| 228020 | Payroll Deduction – Marta |
| 228050 | Payroll Deduction – HSA-Other Banks |
| 228105 | Payroll Deduction – HSA-BB&T |
| 228107 | Payroll Deduction – Leaf Campaign |
| 228108 | Payroll Deduction – Lifestyle Benefits Plan |
| 228110 | Payroll Deduction – Liberty Mutual |
| 228150 | Payroll Deduction – Purchasing Power |
| 228201 | Payroll Deduction – Other-Miscellaneous |
| 228202 | Payroll Deduction – Rent-Faculty Housing |
| 228901 | Payroll Deduction – US Savings Bonds Deductions from employees for United States Savings Bonds. |
| 228911 | Payroll Deduction – State Charitable Campaign Deductions from employees for State Charitable Campaign contributions. |
| 228920 | Payroll Deduction – Employee A/R Deductions from employees for Employee A/R. |
| 228921 | Payroll Deduction – AAUP Deductions from employees for AAUP. |
| 228922 | Payroll Deduction – Credit Union Deductions from employees for the State Employees Credit Union. |
| 228923 | Payroll Deduction – Recreation/Fitness/Wellness Deductions from employees for recreation, fitness, and wellness programs. |
| 228924 | Payroll Deduction – Housing/Rental Deductions from employees for housing and rental programs. |
| 228925 | Payroll Deduction – Meal Plan Deductions from employees for meal plans. |
| 228926 | Payroll Deduction – Mobile Phone/PDA Deductions from employees for mobile phone and PDA plans. |
| 228927 | Payroll Deduction – Parking Transit After Tax Deductions (after tax) from employees for parking and transit programs. |
| 228928 | Payroll Deduction – Parking Transit Before Tax Deductions (before tax) from employees for parking and transit programs. |
| 228929 | Payroll Deduction – Parking Fines Deductions from employees for parking fines. |
| 228931 | Payroll Deduction – Alumni Deductions from employees for alumni associations. |
| 228932 | Payroll Deduction – Athletics Deductions from employees for athletic programs. |
| 228933 | Payroll Deduction – Capital Campaign/Annual Giving Deductions from employees for capital and annual giving campaigns. |
| 229934 | Payroll Deduction – Foundation Restricted Deductions from employees for donations to foundations (restricted). |
| 228935 | Payroll Deduction – Foundation Unrestricted Deductions from employees for donations to foundations (unrestricted). |
| 228941 | Payroll Deduction – Uniform Expenses Deductions from employees for uniform expenses. |
| 228999 | Payroll Deduction – Miscellaneous Deductions from employees for miscellaneous expenses. |
| 229100 | HCMS Net Pay Liability |
| 229110 | Retirement Clearing – Benefits |
| 229199 | HCMS Clearing – Liabilities |
| 229230 | COBRA Administrative Fee |
| 229900 | Third Party Clearing – Benefits |
| 229910 | Retirement Clearing – Benefits |
| 229999 | Third Party Clearing – Liabilities This is a clearing account for payroll liabilities. |
23xxxx LIABILITIES – PAYROLL – EMPLOYER MATCHING
| Code | Description |
|---|---|
| 231100 | Employer Matching – FICA Liability for employer matching for FICA taxes. |
| 233500 | Employer Matching – FICA/Medicare Liability for employer matching for FICA/Medicare taxes. |
| 233600 | Employer Payroll Liability – Unemployment Taxes Liability for employer unemployment taxes. |
| 233650 | Employer Payroll Liability – Other Taxes |
| 234100 | Retirement – Teachers Retirement System Liability for employer matching for Teachers Retirement System (TRS). |
| 234111 | Employer Payroll Liability – TRS Liability for employer payroll matching for Teachers Retirement System (TRS). |
| 234200 | Retirement – Employees Retirement System Liability for employer matching for Employees Retirement System (ERS). |
| 234241 | Employer Payroll Liability – Employee Retirement System Liability for employer payroll matching for Employees Retirement System (ERS). |
| 234250 | Employer Payroll Liability – Other Employee Retirement System (ERS) Retirees This account will be utilized for ERS Retiree rehire cost and ERS forfeited leave payments/invoicing. |
| 234300 | Optional Retirement Plans Liability for employer matching for Optional Retirement Plans (ORP). |
| 234320 | Employer Payroll Liability – ORP Limited Liability for employer matching for Optional Retirement Plan (ORP) Limited. |
| 234321 | Employer PR Liability – Optional Retirement Plan Liability for employer payroll matching for Optional Retirement Plans (ORP) |
| 234335 | Employer Payroll Liability – ORP – TIAA Liability for employer payroll matching for TIAA ORP |
| 234355 | Employer Payroll Liability – ORP – Fidelity Liability for employer payroll matching for Fidelity ORP |
| 234365 | Employer Payroll Liability – ORP – VALIC Liability for employer payroll matching for VALIC ORP |
| 235100 | Insurance Matching Liability for employer matching for insurance programs. |
| 235900 | Employer Payroll Liability – Health and Insurance Plans Liability for employer payroll matching for health and insurance programs. |
| 235901 | Employer PR Liability – Blue Choice HMO Liability for employer payroll matching for the Blue Choice HMO program. |
| 235903 | Employer PR Liability – BCBS PPO Liability for employer payroll matching for the BCBS PPO program. |
| 235905 | Employer PR Liability – Regents High Deductible Liability for employer payroll matching for the 正版bbin平台下载 of Regents High Deductible program. |
| 235906 | Employer PR Liability – Kaiser HMO Liability for employer payroll matching for the Kaiser HMO program. |
| 235908 | Employer PR Liability – Regents High Deductible – Self-Funded Liability for employer payroll matching for the 正版bbin平台下载 of Regents Self-Funded High Deduction program. |
| 235909 | Employer PR Liability – Regents Indemnity Liability for employer payroll matching for the 正版bbin平台下载 of Regents Indemnity program. |
| 235910 | Employer PR Liability – Blue Cross HMO – Self-Funded Liability for employer payroll matching for the Blue Cross Self-Funded HMO program. |
| 235911 | Employer Payroll Liability – Medicare Exchange HRA |
| 235915 | Employer Payroll Liability – HAS Match Employer PR Liability-BCBS |
| 235940 | Employer PR Liability-BCBS GRA Option |
| 235951 | Employer PR Liability – Basic Life – Regent Liability for employer payroll matching for the 正版bbin平台下载 of Regents Basic Life Insurance program. |
24xxxx LIABILITIES - FUNDS HELD FOR OTHERS
| Code | Description |
|---|---|
| 241000 | Funds Held for Others Liability for funds held for others |
| 241100 | Custodial Funds – Funds Held for Others |
| 241160 | Funds Held for Others – Capital Liability Reserves-USO |
| 241200 | Funds Held for Others – P3 Project Used to record the liability for collection service funds associated with the P3 Auxiliary Project. |
| 241500 | Escheatment Liability |
25xxxx LIABILITIES - FUNDS FOR DESIGNATED SCHOLARSHIPS
| Code | Description |
|---|---|
| 251000 | Designated Scholarships Liability for funds held for designated scholarships. 251xxx Institution Discretion, except where standardized below |
| 251001 | HOPE |
| 251002 | HOPE Prior Year |
| 251003 | HOPE Accel |
| 251004 | HOPE GED |
| 251005 | HOPE Grant |
| 251020 | HOPE Promise |
| 251030 | Zell Miller Scholarship |
| 251033 | Zell Miller Grant |
| 251034 | Dual Enrollment (DE) Program |
| 251040 | LEAP Scholarship |
| 251050 | Stafford Loan-Subsidized |
| 251051 | Stafford Loan-Unsubsidized |
| 251052 | Cancellable Loan-Subsidized |
| 251053 | Cancellable Loan-Unsubsidized |
| 251055 | Direct Lending |
| 251200 | Designated Scholarships-Private Scholarships 2512xx Institution Discretion |
28xxxx LIABILITIES – COMPENSATED ABSENCES
| Code | Description |
|---|---|
| 287100 | Compensated Absences – Current Liability for the current portion value of compensated absences. Includes the value of employee vacation and compensatory time that has not been taken as of June 30th. Note: In PeopleSoft Financials, this is used only in the GAAP Ledger. |
Non-Current Liabilities
29xxxx LIABILTIES – NON-CURRENT
| Code | Description |
|---|---|
| 291100 | Lease Purchase Obligations - Non-Current Liability for the non-current portion of lease purchase obligations. 2911xx Institution Discretion, except where standardized below |
| 291150 | GFSIC Payback Bonds Liability for the non-current portion of GFSIC payback bonds. |
| 291190 | Lease Purchase Obligations – Non Capital Asset, Non-Current |
| 291200 | Notes and Loans Payable, Non-Current Liability for notes and loans incurred by the College or University. Noncurrent Portion. Note: Limited use. Discuss with USO before using. |
| 291300 | Advances – Other Non-Current Liability for the non-current portion of Advances – Other. 2913xx Institution Discretion |
| 291400 | Advances – Research, Non-Current Liability for the non-current portion of Advances – Research. 2914xx Institution Discretion |
| 291500 | Net Pension Liability Used to record the employer’s proportionate share of pension liability less the fiduciary net position of the pension plan for the Multiple Employer Plan (GASB 68) 2915xx Institution Discretion |
| 291600 | OPEB Liability |
| 291700 | IBNR Liability |
| 291800 | Liabilities Under Split Interest Agreements, Non-Current |
| 291900 | Asset Retirement Obligation (ARO) - Liability, Non-Current To record the non-current portion of a legally enforceable liability associated with the retirement of a tangible capital asset. |
| 292100 | SBITA Obligation Capital, Non-Current To record the non-current portion of the liability for Subscription Based IT Arrangements (SBITA’s) that meet the threshold for capitalization. Refer to?Section 7.10 Intangible Assets?in this manual for further information. |
| 297100 | Compensated Absences - Non-Current Liability for the non-current portion of Compensated Absences. Includes the non-current portion of the value of employee vacation and compensatory time that has not been taken as of the end of the fiscal year. This is used only in the GAAP Ledger. |
| 298000 | Deferred Inflows of Resources Used to account for acquisition of resources that are applicable to a future period. Examples would be Service Concession agreements and grants received in advance of meeting grant time requirements, when all other eligibility requirements have been met. |
| 298100 | Deferred Inflows of Resources – Debt Refunding This is associated with the Implementation of GASB 65 – In current refunding and advanced refundings that result in defeasance of debt, the difference between the reacquisition price and the net carrying amount of the old debt should be reported as deferred outflows of resources or inflow of resources and recognized as a component of interest expense over the life of the debt. |
| 298200 | Deferred Inflows of Resources – Defined Benefit Pension Plan This is associated with the Pension Liability – GASB 68 Implementation – Examples include the following: (1) Contributions to the pension plan from the employer subsequent to the measurement date of the net pension liability and before the end of the reporting period; (2) Differences between expected and actual experience with regard to economic or demographic factors; and (3) Differences between projected and actual earning on pension plan investments different measuring periods. |
| 298300 | Deferred Inflows of Resources – P3 or Service Concession Arrangements |
| 298301 | Deferred Inflows of Resources – P3 or Service Concession Arrangements – Capital Asset Related Related to when an institution receives capital assets in association with P3 and Service Concession Arrangements. |
| 298400 | Deferred Inflows of Resources – Grants Received in Advance of Time Requirements - Operating This is associated with the Implementation of GASB 65 – mandated non-exchange transactions and voluntary non-exchange transactions where resources are transferred before time requirements are met but after all eligibility requirements are met should be reported as a deferred inflow of resources by the recipient. |
| 298401 | Deferred Inflows of Resources – Grants Received in Advance of Time Requirements – Non-Operating |
| 298402 | Deferred Inflows of Resources – Grants Received in Advance of Time Requirements - Capital |
| 298500 | Deferred Inflows of Resources – Other Post Employment Benefits (OPEB) |
| 298600 | Deferred Inflows of Resources – Split Interest Agreements |
| 298900 | Deferred Inflows of Resources – Other This is associated with the implementation of GASB 65. |
2.7.3 Net Assets and Reserves (3)
(Last Modified on May 1, 2020)
310000 NET ASSETS - INVESTMENT IN PLANT
| Code | Description |
|---|---|
| 311100 | Investment in Plant An account in which is shown the total carrying value of plant properties and facilities, net of depreciation and long term debt (debt on capital leases). |
320000 NET ASSETS - ALLOCATED RESERVES (UNRESTRICTED)
| Code | Description |
|---|---|
| 321100 | Net Assets-Allocated Reserves (Unrestricted) Amounts reserved from another Net Asset account(s) that are allocated for specific purposes. |
| 321110 | Net Assets-Allocated Reserves Prior Year Amounts reserved, from a prior year, from another Net Asset account(s) that are allocated for specific purposes. |
| 322100 | Inventory Reserves (Unrestricted) This account is used to reserve funds committed to maintenance of inventories of Stores and Merchandise for Resale. |
| 323100 | Reserves for Renewal and Replacement (Unrestricted) Amounts appropriated from Unallocated Fund Balance of Auxiliary Enterprises Funds for the purpose of financing extraordinary repairs and replacement of equipment. |
| 329100 | Other Reserves (Unrestricted) Includes any reserves not properly categorized in accounts 321xxx through 324xxx described above. |
| 329200 | Reserves for Deferred Gift Revenue from Auxiliary Vendor (Unrestricted) |
| 329400 | PPV Reserves |
| 329500 | Other Reserves (Unrestricted) – P3 Project Used to record unrestricted reserve for the P3 Project. |
| 329600 | Other Reserves (Unrestricted)-Capital Liability Reserve Fund This Fund shall be funded by all USG institutions participating in the PPV program. The USG Chief Fiscal Officer shall determine from time to time the amount to be deposited by each participating institution into the Fund. The Fund shall serve as a pooled reserve controlled and administered by the 正版bbin平台下载 of Regents. The Fund shall only be used to address significant shortfalls and only insofar as a requesting USG institution is unable to make the required PPV capital lease payment to the designated cooperative organization. The Fund will continue as long as the 正版bbin平台下载 of Regents has rental obligations under the PPV program. |
| 329700 | Reserve for E-Core Used to record E-Core Technology Reserve to support E-Core Program at the Host Institution. (Fund 16000 Only) |
340000 NET ASSETS - UNALLOCATED SURPLUS (UNRESTRICTED)
| Code | Description |
|---|---|
| 341100 | Unallocated Net Asset - Prior Year (Unrestricted) Funds recorded in this account represent excess of revenues over expenditures from prior fiscal years. |
| 342100 | Unallocated Net Asset - Current Year (Unrestricted) Funds recorded in this account represent excess of revenues over expenditures at the end of a current fiscal year. |
360000 NET ASSETS - PERMANENT ENDOWMENT (RESTRICTED - NON-EXPENDABLE)
| Code | Description |
|---|---|
| 360100 | Net Assets - Permanent Endowment (Restricted - Non-Expendable) This is permanent Endowment Corpus. |
370000 NET ASSETS - ALLOCATED OTHER (RESTRICTED - EXPENDABLE)
| Code | Description |
|---|---|
| 371100 | Net Assets - Allocated Other (Restricted - Expendable) Used where Net assets are Restricted by externally imposed restrictions by creditors, grantors, contributors, laws, or regulations. 371xxx Institution Discretion |
380000 RESERVES
| Code | Description |
|---|---|
| 381000 | Reserve for Encumbrances This account represents the amount of a fund balance set apart to provide for unliquidated encumbrances. |
| 381100 | Reserve for Encumbrances - Control Account |
390000 NET POSITION
| Code | Description |
|---|---|
| 396000 | Fiduciary Net Position This account should only be utilized in Funds 60000 Custodial-Funds on Deposit and 61000 Custodial-Designated Scholarships. |
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